{"id":1024,"date":"2016-10-04T13:59:41","date_gmt":"2016-10-04T11:59:41","guid":{"rendered":"http:\/\/debuck.dallas.be\/en\/?post_type=portfolio&#038;p=1024"},"modified":"2017-08-29T15:58:01","modified_gmt":"2017-08-29T13:58:01","slug":"hoe-organiseer-last-minute-event-internationale-topmanagers","status":"publish","type":"portfolio","link":"https:\/\/www.debuckagency.com\/en\/services\/hoe-organiseer-last-minute-event-internationale-topmanagers\/","title":{"rendered":"How do you organize a last-minute event for international senior executives?"},"content":{"rendered":"<div id='av_section_1'  class='avia-section main_color avia-section-default avia-no-shadow  avia-bg-style-scroll  avia-builder-el-0  el_before_av_one_full  avia-builder-el-first  hero subpage-hero  container_wrap fullsize' style=' '  ><div class='container' ><main  role=\"main\" itemprop=\"mainContentOfPage\"  class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-1024'><div class='entry-content-wrapper clearfix'>\n<div  class='avia-builder-widget-area clearfix  avia-builder-el-1  el_before_av_heading  avia-builder-el-first '><div id=\"text-7\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div class=\"avia-image-container  av-styling-   avia-builder-el-1  el_before_av_heading  avia-builder-el-first   avia-align-center \" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\">\r\n    <div class=\"avia-image-container-inner\">\r\n        <a href=\"\/en\/\" class=\"avia_image no-overlay\"><img class=\"avia_image \" src=\"https:\/\/www.debuckagency.com\/\/wp-content\/uploads\/2016\/06\/logo-debuck.png\" alt=\"\" title=\"logo-debuck\" itemprop=\"contentURL\" style=\"\"><span class=\"overlay-type-extern\" style=\"left: -5px; top: 0px; overflow: hidden; display: block; height: 180px; width: 189px;\"><span class=\"image-overlay-inside\"><\/span><\/span><\/a>\r\n    <\/div>\r\n<\/div>\r\n<style>a.avia_image.no-overlay .image-overlay {display:none !important;} <\/style><\/div>\n\t\t<\/div><\/div>\n<div  style='padding-bottom:10px; color:#ffffff;' class='av-special-heading av-special-heading-h1 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-2  el_after_av_sidebar  el_before_av_button  '><h1 class='av-special-heading-tag '  itemprop=\"headline\"  >How do you organize a last-minute event for international senior executives?<\/h1><div class='special-heading-border'><div class='special-heading-inner-border' style='border-color:#ffffff'><\/div><\/div><\/div>\n<div  class='avia-button-wrap avia-button-center  avia-builder-el-3  el_after_av_heading  avia-builder-el-last ' ><a href='https:\/\/www.debuckagency.com\/en\/contact\/'  class='avia-button  avia-color-theme-color-subtle   avia-icon_select-no avia-size-x-large avia-position-center '   ><span class='avia_iconbox_title' >Make an appointment<\/span><\/a><\/div>\n<\/div><\/div><\/main><!-- close content main element --><\/div><\/div><div id='after_section_1'  class='main_color av_default_container_wrap container_wrap fullsize' style=' '  ><div class='container' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-1024'><div class='entry-content-wrapper clearfix'>\n<div class=\"flex_column av_one_full  flex_column_div av-zero-column-padding first  avia-builder-el-4  el_after_av_section  el_before_av_section  avia-builder-el-no-sibling  detail-content \" style='border-radius:0px; '><section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock detail-content-wysiwyg '   itemprop=\"text\" ><p>Have you ever been asked to organize an event at the last minute? Then you are no doubt familiar with how difficult that can be. If, on top of that, you have to welcome 150 international guests from all corners of the world, all of whom must get to the hotel in Spa in time for the congress and, to top it all off, you have to put together an evening event at a nearby venue (destination unknown), than you can&#8217;t help but break into a bit of a sweat. A fine challenge, we thought, and one that we did not shy away from. Read below to find out how we pulled it off.<\/p>\n<h2>The challenges<\/h2>\n<p>One of our international clients asked us at the last minute to help organize a two-day congress, including an evening event. The location of the congress &#8211; a hotel in Spa &#8211; had already been booked. For the evening event, we were given carte blanche. Executives from various head offices in Russia, Ukraine, the United States and Great Britain, to name but a few, flew in to airports in and around Belgium, all to attend the congress. That in itself is a considerable challenge. Executives at multinationals have an extremely packed agenda, and as if that were not enough, there were changes to flight arrangements to boot.<br \/>\nAn overview of the challenges:<\/p>\n<ul>\n<li>Find a unique location for the evening event.<\/li>\n<li>Arrange transfer from the hotel to the evening event.<\/li>\n<li>Organizing the guests.<\/li>\n<li>Arrange transport for all guests from the airport to the hotel &#8211; and back again at the end.<\/li>\n<li>Provide support during the congress.<\/li>\n<\/ul>\n<h2>Down to work!<\/h2>\n<p>Finding a unique location is not so easy. You can scour the web for hours in search of the &#8216;next big thing&#8217;. But since at De Buck we are all travellers, we are used to crossing borders, we go the extra mile for our clients. To pick out the perfect venue for this client, we went to Spa to scout out the area. The result? The lovely abbey of Stavelot.<\/p>\n<p>\u2714 A unique location customized for the client<\/p>\n<p>Providing transfer from the hotel to the evening event and back was, of course, no problem for us. Thanks to the Coach Operations we offer, we have extensive knowledge of the coach fleet in Belgium. Hiring three coaches for the transfer was a piece of cake for us.<\/p>\n<p>\u2714 Return transfer hotel-evening event<\/p>\n<p>150 senior executives received an invitation to the event. To organize all these people, we developed a\u00a0customized website where attendees could RSVP. Besides the classic surname &#8211; name &#8211; position fields, the guests could also enter their flight information, food preferences &#8211; and allergies &#8211; and the name of their roommate on the website. This way, we were able to collect all the information we needed. We then converted all this data into an Excel file that we could use as an attendance sheet.<\/p>\n<p>\u2714 Organize all the guests<\/p>\n<p>One of the most difficult aspects of organizing this event was getting the guests, all from different countries, with various flights and arrivals at different airports, to the hotel in Spa on time. Flight arrangements kept changing and your transport had to be prepared for that. Communication is key in this process. Constantly checking your email and phone calls from secretaries, keeping drivers and the hotel updated. You have to ensure that everything keeps running, even when there are changes. It is very important that the guest do not notice any of this. For this operation, we sent various cars and minibuses &#8211; complete with driver &#8211; to airports in Zaventem, Eindhoven, Cologne and Amsterdam.<\/p>\n<p>\u2714 Return transfer airport-hotel<\/p>\n<p>During the congress and the evening event, two Project Managers from De Buck were present to ensure everything ran smoothly. We are the contact point both in front of house and behind the scenes. For front of house, we provide answers to all the questions and requests of the attendees. Behind the scenes, we ensure that all parties involved are at the right place at the right time. During the event, we set up an Event Office, a sort of mobile office, you could say. Always handy if a new badge has to be made, or if a guest speaker wants to print something at the last minute.<\/p>\n<p>\u2714 Assistance and support during the congress and the evening event<\/p>\n<h2>What did the client think of it all?<\/h2>\n<p>&#8220;We have been working with De Buck for years, and we have always been very happy with the service they provide. Thanks to the many years&#8217; experience working with them, they know precisely what we expect. If they organize an event for us, they always do so with the same levels of care and enthusiasm. The physical and mental support they offer have become indispensable for us. Whatever happens, De Buck is always a step ahead of the most unexpected moments.&#8221;<\/p>\n<\/div><\/section><\/div>\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div><div id='av_section_2'  class='avia-section main_color avia-section-default avia-no-shadow  avia-bg-style-scroll  avia-builder-el-6  el_after_av_one_full  el_before_av_section  contact-link  container_wrap fullsize' style='background-color: #c45230;  '  ><div class='container' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-1024'><div class='entry-content-wrapper clearfix'>\n<div  class='avia-builder-widget-area clearfix  avia-builder-el-7  el_before_av_button  avia-builder-el-first '><div id=\"text-10\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div style=\"padding-bottom:10px;\" class=\"av-special-heading av-special-heading-h2  blockquote modern-quote modern-centered  avia-builder-el-28  el_before_av_button  avia-builder-el-first  \"><h2 class=\"av-special-heading-tag\" itemprop=\"headline\">CURIOUS ABOUT WHAT WE CAN DO FOR YOU?<\/h2><div class=\"av-subheading av-subheading_below \" style=\"font-size:15px;\">\r\n<\/div><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div>\r\n\r\n<div class=\"avia-button-wrap avia-button-center  avia-builder-el-27  el_after_av_sidebar  avia-builder-el-last  \">\r\n  <a href=\"\/en\/contact\/\" class=\"avia-button  avia-icon_select-no avia-color-theme-color-subtle avia-size-x-large avia-position-center \">\r\n    <span class=\"avia_iconbox_title\">Contact us<\/span>\r\n  <\/a>\r\n<\/div><\/div>\n\t\t<\/div><\/div>\n<div  class='avia-button-wrap avia-button-center  avia-builder-el-8  el_after_av_sidebar  avia-builder-el-last ' ><a href=''  class='avia-button  avia-color-theme-color-subtle   avia-icon_select-no avia-size-x-large avia-position-center '   ><span class='avia_iconbox_title' >Contacteer ons<\/span><\/a><\/div>\n\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div><div id='footer-contact'  class='avia-section main_color avia-section-default avia-no-shadow  avia-bg-style-scroll  avia-builder-el-9  el_after_av_section  avia-builder-el-last   container_wrap fullsize' style='background-color: #111111;  '  ><div class='container' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-1024'><div class='entry-content-wrapper clearfix'>\n<div class=\"flex_column av_one_full  flex_column_div av-zero-column-padding first  avia-builder-el-10  avia-builder-el-no-sibling  \" style='border-radius:0px; '><div  class='avia-builder-widget-area clearfix  avia-builder-el-11  avia-builder-el-no-sibling '><div id=\"text-14\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div class=\"\">\r\n    <div class=\"template-page content  av-content-full alpha units\">\r\n        <div class=\"post-entry post-entry-type-page post-entry-157\">\r\n            <div class=\"entry-content-wrapper clearfix\">\r\n                <div class=\"flex_column av_two_third  flex_column_div av-zero-column-padding first  avia-builder-el-15  el_before_av_one_third  avia-builder-el-first  \" style=\"border-radius:0px; \">\r\n                    <div class=\"avia-builder-widget-area clearfix  avia-builder-el-16  avia-builder-el-no-sibling \">\r\n                        <div id=\"text-2\" class=\"widget clearfix widget_text\">\r\n                            <div class=\"textwidget\">\r\n                                <section class=\"av_textblock_section\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\">\r\n                                    <div class=\"avia_textblock \" itemprop=\"text\">\r\n                                        <p><a href=\"\/en\/\"><img class=\"alignnone size-full wp-image-18\" src=\"\/wp-content\/uploads\/2016\/06\/logo-debuck.png\" alt=\"logo-debuck\" srcset=\"\/wp-content\/uploads\/2016\/06\/logo-debuck.png 179w, \/wp-content\/uploads\/2016\/06\/logo-debuck-80x80.png 80w, \/wp-content\/uploads\/2016\/06\/logo-debuck-36x36.png 36w, \/wp-content\/uploads\/2016\/06\/logo-debuck-120x120.png 120w\" sizes=\"(max-width: 179px) 100vw, 179px\" width=\"179\" height=\"180\"><\/a>\r\n                                        <\/p>\r\n                                        <div class=\"adres_info\">De Buck Agency NV \u2013 Steenweg 233a \u2013 9810 Eke (Gent) \u2013 Belgi\u00eb\r\n                                            <br> BTW nr BE0439.980.122 \u2022 Licentie A1053\r\n                                            <br> <br>\r\n                                            <a href=\"\/en\/contact\"><i class=\"fa fa-envelope\" aria-hidden=\"true\"><\/i>&nbsp;Contact us<\/a><br><br>\r\n                                        <\/div>\r\n                                            \r\n                                    <\/div>\r\n                                <\/section>\r\n                            <\/div>\r\n                        <\/div>\r\n                    <\/div>\r\n                <\/div>\r\n                <div class=\"flex_column av_one_third  flex_column_div av-zero-column-padding   avia-builder-el-17  el_after_av_two_third  avia-builder-el-last  social-knoppen \" style=\"border-radius:0px; \">\r\n                    <div class=\"av-social-sharing-box  avia-builder-el-18  avia-builder-el-no-sibling  \">\r\n                        <div class=\"av-share-box\">\r\n                            <h5 class=\"av-share-link-description\">Follow us<\/h5>\r\n                            <ul class=\"av-share-box-list noLightbox\">\r\n                                <li class=\"av-share-link av-social-link-facebook\" style=\"float:none;\"><a target=\"_blank\" href=\"https:\/\/www.facebook.com\/pages\/De-Buck-Incentives\/412875092061514\" aria-hidden=\"true\" data-av_icon=\"\ue8f3\" data-av_iconfont=\"entypo-fontello\" title=\"\" data-avia-related-tooltip=\"Deel via Facebook\" rel=\"noopener\"><span class=\"avia_hidden_link_text\">Deel via Facebook<\/span><\/a>\r\n                                <\/li>\r\n                                <li class=\"av-share-link av-social-link-linkedin\" style=\"float:none;\"><a target=\"_blank\" href=\"https:\/\/www.linkedin.com\/company\/de-buck-travel-nv\" aria-hidden=\"true\" data-av_icon=\"\ue8fc\" data-av_iconfont=\"entypo-fontello\" title=\"\" data-avia-related-tooltip=\"Deel via Linkedin\" rel=\"noopener\"><span class=\"avia_hidden_link_text\">Deel via Linkedin<\/span><\/a>\r\n                                <\/li>\r\n                            <\/ul>\r\n                        <\/div>\r\n                    <\/div>\r\n                <\/div>\r\n            <\/div>\r\n        <\/div>\r\n    <\/div>\r\n<\/div><\/div>\n\t\t<\/div><\/div><\/div>\n\n<div  class='avia-builder-widget-area clearfix '><div id=\"text-8\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div style=\"padding-bottom:0px;\" class=\"av-special-heading av-special-heading-h2  blockquote modern-quote modern-centered  avia-builder-el-20  el_before_av_testimonials  avia-builder-el-first  \">\r\n    <h2 class=\"av-special-heading-tag\" itemprop=\"headline\">Read our success stories<\/h2><p style=\"margin-bottom:0px;\">Discover the success stories that we have already made happen. Solid examples, where both the client and De Buck were satisfied with the results.<\/p>\r\n<\/div><\/div>\n\t\t<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Have you ever been asked to organize an event at the last minute? Then you are no doubt familiar with how difficult that can be. If, on top of that, you have to welcome 150 international guests from all corners of the world, all of whom must get to the hotel in Spa in time for the congress and, to top it all off, you have to put together an evening event at a nearby venue (destination unknown), than you can&#8217;t help but break into a bit of a sweat. A fine challenge, we thought, and one that we did not shy away from.<\/p>\n","protected":false},"featured_media":412,"comment_status":"open","ping_status":"closed","template":"","tags":[],"portfolio_entries":[30],"yst_prominent_words":[],"_links":{"self":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/1024"}],"collection":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio"}],"about":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/types\/portfolio"}],"replies":[{"embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/comments?post=1024"}],"version-history":[{"count":1,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/1024\/revisions"}],"predecessor-version":[{"id":1025,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/1024\/revisions\/1025"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/media\/412"}],"wp:attachment":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/media?parent=1024"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/tags?post=1024"},{"taxonomy":"portfolio_entries","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio_entries?post=1024"},{"taxonomy":"yst_prominent_words","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/yst_prominent_words?post=1024"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}