{"id":3593,"date":"2016-12-05T14:57:05","date_gmt":"2016-12-05T13:57:05","guid":{"rendered":"https:\/\/www.debuckagency.com\/services\/hoe-ga-je-om-met-wijzigingen-tijdens-de-voorbereiding-van-je-evenement\/"},"modified":"2018-01-09T11:42:35","modified_gmt":"2018-01-09T10:42:35","slug":"hoe-ga-je-om-met-wijzigingen-tijdens-de-voorbereiding-van-je-evenement","status":"publish","type":"portfolio","link":"https:\/\/www.debuckagency.com\/en\/services\/hoe-ga-je-om-met-wijzigingen-tijdens-de-voorbereiding-van-je-evenement\/","title":{"rendered":"How do you cope with changes when setting up an event?"},"content":{"rendered":"<div id='av_section_1'  class='avia-section main_color avia-section-huge avia-no-shadow  avia-bg-style-scroll  avia-builder-el-0  el_before_av_one_full  avia-builder-el-first  hero subpage-hero  container_wrap fullsize' style=' '  ><div class='container' ><main  role=\"main\" itemprop=\"mainContentOfPage\"  class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-3593'><div class='entry-content-wrapper clearfix'>\n<div  class='avia-builder-widget-area clearfix  avia-builder-el-1  el_before_av_heading  avia-builder-el-first '><div id=\"text-7\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div class=\"avia-image-container  av-styling-   avia-builder-el-1  el_before_av_heading  avia-builder-el-first   avia-align-center \" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\">\r\n    <div class=\"avia-image-container-inner\">\r\n        <a href=\"\/en\/\" class=\"avia_image no-overlay\"><img class=\"avia_image \" src=\"https:\/\/www.debuckagency.com\/\/wp-content\/uploads\/2016\/06\/logo-debuck.png\" alt=\"\" title=\"logo-debuck\" itemprop=\"contentURL\" style=\"\"><span class=\"overlay-type-extern\" style=\"left: -5px; top: 0px; overflow: hidden; display: block; height: 180px; width: 189px;\"><span class=\"image-overlay-inside\"><\/span><\/span><\/a>\r\n    <\/div>\r\n<\/div>\r\n<style>a.avia_image.no-overlay .image-overlay {display:none !important;} <\/style><\/div>\n\t\t<\/div><\/div>\n<div  style='padding-bottom:10px; color:#ffffff;' class='av-special-heading av-special-heading-h1 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-2  el_after_av_sidebar  el_before_av_button  '><h1 class='av-special-heading-tag '  itemprop=\"headline\"  >How do you cope with changes when setting up an event?<\/h1><div class='special-heading-border'><div class='special-heading-inner-border' style='border-color:#ffffff'><\/div><\/div><\/div>\n<div  class='avia-button-wrap avia-button-center  avia-builder-el-3  el_after_av_heading  avia-builder-el-last ' ><a href='https:\/\/www.debuckagency.com\/en\/contact\/'  class='avia-button  avia-color-theme-color-subtle   avia-icon_select-no avia-size-x-large avia-position-center '   ><span class='avia_iconbox_title' >Make an appointment<\/span><\/a><\/div>\n<\/div><\/div><\/main><!-- close content main element --><\/div><\/div><div id='after_section_1'  class='main_color av_default_container_wrap container_wrap fullsize' style=' '  ><div class='container' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-3593'><div class='entry-content-wrapper clearfix'><div class=\"flex_column av_one_full  flex_column_div av-zero-column-padding first  avia-builder-el-4  el_after_av_section  el_before_av_section  avia-builder-el-no-sibling  detail-content \" style='border-radius:0px; '><section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock detail-content-wysiwyg '   itemprop=\"text\" ><p><strong>Changes are inevitable. Always plan for (un)foreseeable changes when organising an event. We were asked, by a big international player, to organise a two-day convention for 225 people at Ch\u00e2teau Du Lac. But what if the number suddenly hits 375 and the convention goes to three days instead of two? <\/strong><\/p>\n<h2><strong>The challenges<\/strong><\/h2>\n<p>The briefing changed drastically while we were setting the event up. Our client was planning some important internal business, and the convention was to be the springboard. The event became more important as a result, the convention was extended by a day and the participants grew in numbers as we went along. It was an international guest list and most of the participants were from Western Europe. In the end we were able to split the 375 people into four groups, each with their own schedule, wishes and requirements. The location was already confirmed when the changes were announced. Here too, we were forced to consider our options. And, the icing on the cake, we had to deliver the evening event.<\/p>\n<p>What challenges did they set us?<\/p>\n<ul>\n<li>Find a suitable location.<\/li>\n<li>Get our international participants to the location without a hitch.<\/li>\n<li>Lay on an appropriate evening event.<\/li>\n<\/ul>\n<p><strong>Making it happen! <\/strong><\/p>\n<p>They wanted us to propose a location, but there were several strings attached.<\/p>\n<ul>\n<li>It couldn&#8217;t be in the centre of Brussels.<\/li>\n<li>It had to offer a large plenary meeting room and another 10 to 15 break-out rooms.<\/li>\n<li>Plenty of parking space.<\/li>\n<li>The potential to set up a vibe.<\/li>\n<\/ul>\n<p>After considering all the conditions we managed to pull Ch\u00e2teau du Lac from the hat. There were 225 participants when the proposal was submitted. When the number went up to 375, we wondered if the location was still up to scratch. Fortunately for us, the Ch\u00e2teau was able to accommodate the growth. This is because the meeting facilities offer tremendous flexibility. In the end, we occupied 14 break-out rooms and used up all the break-out sessions. But that still left us with another hotel to find. And find one we did, with enough rooms for the extra guests.<\/p>\n<p><span style=\"font-weight: 400;\">\u2714 Find a suitable location.<\/span><\/p>\n<p>When an international player organises a convention its guests are often international too. On this occasion most of the guests were from Western Europe. We organised all their transfers. We made sure they were on the right plane and safely shuttled to the right location when they landed. It was the first time that many of the participants had been invited to a convention in Belgium. To offer a warm reception we provided a Russian-speaking hostess. Given that the number of participants had almost doubled, we looked for an extra hotel near Ch\u00e2teau du Lac. We laid on a shuttle service for these guests to allow them to travel between the two locations at any time.<\/p>\n<p><span style=\"font-weight: 400;\">\u2714Get our international participants to the location without a hitch.<\/span><\/p>\n<p>If you know a little French you will have guessed that Ch\u00e2teau du Lac is beside a lake. So it wasn&#8217;t exactly hard to come up with an evening&#8217;s festivities. A lake with a quirky view: what better than a beach party! It was still only February at the time, so we put up a tent to keep the cold at bay. The view from the transparent tent was beautiful, and we fitted a beach carpet to enhance the feeling of sun, sea and sand. And the party went on into the wee, small hours\u2026<\/p>\n<p><span style=\"font-weight: 400;\">\u2714 Lay on an appropriate evening event.<\/span><\/p>\n<\/div><\/section><\/div><\/div><\/div><\/div><!-- close content main div --><\/div><\/div><div id='av_section_2'  class='avia-section main_color avia-section-default avia-no-shadow  avia-bg-style-scroll  avia-builder-el-6  el_after_av_one_full  el_before_av_section  contact-link  container_wrap fullsize' style='background-color: #c45230;  '  ><div class='container' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-3593'><div class='entry-content-wrapper clearfix'>\n<div  class='avia-builder-widget-area clearfix  avia-builder-el-7  el_before_av_button  avia-builder-el-first '><div id=\"text-10\" class=\"widget clearfix widget_text\">\t\t\t<div class=\"textwidget\"><div style=\"padding-bottom:10px;\" class=\"av-special-heading av-special-heading-h2  blockquote modern-quote modern-centered  avia-builder-el-28  el_before_av_button  avia-builder-el-first  \"><h2 class=\"av-special-heading-tag\" itemprop=\"headline\">CURIOUS ABOUT WHAT WE CAN DO FOR YOU?<\/h2><div class=\"av-subheading av-subheading_below \" style=\"font-size:15px;\">\r\n<\/div><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div>\r\n\r\n<div class=\"avia-button-wrap avia-button-center  avia-builder-el-27  el_after_av_sidebar  avia-builder-el-last  \">\r\n  <a href=\"\/en\/contact\/\" class=\"avia-button  avia-icon_select-no avia-color-theme-color-subtle avia-size-x-large avia-position-center \">\r\n    <span class=\"avia_iconbox_title\">Contact us<\/span>\r\n  <\/a>\r\n<\/div><\/div>\n\t\t<\/div><\/div>\n<div  class='avia-button-wrap avia-button-center  avia-builder-el-8  el_after_av_sidebar  avia-builder-el-last ' ><a href=''  class='avia-button  avia-color-theme-color-subtle   avia-icon_select-no avia-size-x-large avia-position-center '   ><span class='avia_iconbox_title' >Contacteer ons<\/span><\/a><\/div>\n<\/p>\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div><div id='footer-contact'  class='avia-section main_color avia-section-default avia-no-shadow  avia-bg-style-scroll  avia-builder-el-9  el_after_av_section  avia-builder-el-last   container_wrap fullsize' style='background-color: #111111; 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Always plan for (un)foreseeable changes when organising an event. We were asked, by a big international player, to organise a two-day convention for 225 people at Ch\u00e2teau Du Lac. But what if the number suddenly hits 375 and the convention goes to three days instead of two? <\/p>\n","protected":false},"featured_media":1479,"comment_status":"open","ping_status":"closed","template":"","tags":[],"portfolio_entries":[30],"yst_prominent_words":[],"_links":{"self":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/3593"}],"collection":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio"}],"about":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/types\/portfolio"}],"replies":[{"embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/comments?post=3593"}],"version-history":[{"count":1,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/3593\/revisions"}],"predecessor-version":[{"id":3596,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio\/3593\/revisions\/3596"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/media\/1479"}],"wp:attachment":[{"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/media?parent=3593"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/tags?post=3593"},{"taxonomy":"portfolio_entries","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/portfolio_entries?post=3593"},{"taxonomy":"yst_prominent_words","embeddable":true,"href":"https:\/\/www.debuckagency.com\/en\/wp-json\/wp\/v2\/yst_prominent_words?post=3593"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}