Conferences and congresses

When organising a conference or a congress, there’s a lot to take care of. Sometimes it’s important for people from all over the world to come together in person. A suitable venue is not always easy without some pounding of the pavement. And everyone knows that a good caterer can make or break an event. Naturally, you can entrust the task to professionals with a good dose of zing and perseverance, such as our experienced team.

We will find the right location, arrange a catering service that is second to none, book your guests’ flights, transport them with a professional shuttle service, and we also have a mobile office at the ready during the event itself. Would the guest speaker like to print off something at the last minute? Our mobile printers are at the ready! In addition, our specialised team will be on hand during the conference or congress itself to ensure that everything runs smoothly and to jump in where needed. This way, your guests are guaranteed to shower you with praise.

Are you organising a conference or congress abroad? A corporate event abroad and a collaboration with De Buck go hand in hand. Why? Every member of De Buck’s staff has been bitten by the travel bug and has a great deal of international experience. Another advantage? For years we have been working with organisations all over the world, with true local professionals.

Medical congress in Ghent

A customer arrives unannounced at our office, asking whether we would help in the organisation of a medical conference. She has the knowledge and contacts in the world of De Stem, and we have the experience, capability and expertise in organising conferences. So, looking ahead to Ghent, where it is all to take place, this seems to be a complementary arrangement.

The challenges posed by two high-level congresses in Bangkok

“Organise a two-part congress in a five star hotel in Bangkok – preferably by the river – for the top managements of our company and our partner companies. We would like three dinners outside the hotel and a programme of social events interspersed with optional activities.” This was our client's briefing. We assigned two De Buck Project Managers to meet these challenges. For the full account see below.

From Antwerp to New York on the Red Star Line

“Nothing but the best on a tight budget!” That was the client’s requirement for this business event. It had to be unique, and it had to exude quality. We put our heads together and came up with the idea of taking the guests on a virtual journey to New York on the Red Star Line.

How do you cope with changes when setting up an event?

Changes are inevitable. Always plan for (un)foreseeable changes when organising an event. We were asked, by a big international player, to organise a two-day convention for 225 people at Château Du Lac. But what if the number suddenly hits 375 and the convention goes to three days instead of two?

How do you pull out the stops for a five-day congress in Prague?

If you have ever organised a congress you will know that getting it right, from start to finish, is no easy task. But what if the congress is to be held in another country and will last for five days?

How do you organize a last-minute event for international senior executives?

Have you ever been asked to organize an event at the last minute? Then you are no doubt familiar with how difficult that can be. If, on top of that, you have to welcome 150 international guests from all corners of the world, all of whom must get to the hotel in Spa in time for the congress and, to top it all off, you have to put together an evening event at a nearby venue (destination unknown), than you can't help but break into a bit of a sweat. A fine challenge, we thought, and one that we did not shy away from.

An award-winning award ceremony in Spain

Our client organised a European competition to find the designer of the most beautiful architectural project. With this, the search for the architect behind the best and most creative building began. We partnered them for the competition’s climax: an evening award ceremony. Now we wouldn’t be De Buck if we didn’t turn this into an incredible event at a top location.

A classy evening event in Lille

What does an evening event in Lille look like for the top management of a renowned international company? You discover it in this case!

Conferences and congresses