Meetings and seminars

Organising a meeting or seminar? We are happy to roll up our sleeves. There are countless details to think of when planning these types of events. Fortunately, we have a professional team who knows all the tricks of the trade, and can work out your seminar or event down to the last detail.

Our team will plan your event from A to Z. Finding a top location, pampering your guests with a delicious catering service an ensuring that they reach the location smoothly and safely are the services in which we excel. In addition, De Buck has its own audio-visual unit with sound and light equipment, decor, podiums, LED walls, live receiver equipment, beamers, computes, microphones, walkie talkies, printers,… just name it! Whatever it takes to give your meeting or seminar a professional, classy touch.

A De Buck Project Manager will be on hand to help you throughout the duration of your event. All our managers have excellent organisational skills and a passion for events. They are a welcoming face at your meeting or seminar, both front of house and behind the scenes. Front of house, they are a contact point for your guests. Behind the scenes, they keep a careful eye on everything that is happening and take care of any changes, so that everything runs smoothly.

A meeting or seminar abroad? At De Buck, we go that extra mile for you. And we mean that literally. Together, we cross borders both literally and figuratively in order to make your event abroad happen. We are known for the many years of experience we have gained abroad, and for our collaboration with local organisations. We find the right solution for every problem – and that applies abroad as well.

Medical congress in Ghent

A customer arrives unannounced at our office, asking whether we would help in the organisation of a medical conference. She has the knowledge and contacts in the world of De Stem, and we have the experience, capability and expertise in organising conferences. So, looking ahead to Ghent, where it is all to take place, this seems to be a complementary arrangement.

The challenges posed by two high-level congresses in Bangkok

“Organise a two-part congress in a five star hotel in Bangkok – preferably by the river – for the top managements of our company and our partner companies. We would like three dinners outside the hotel and a programme of social events interspersed with optional activities.” This was our client's briefing. We assigned two De Buck Project Managers to meet these challenges. For the full account see below.

From Antwerp to New York on the Red Star Line

“Nothing but the best on a tight budget!” That was the client’s requirement for this business event. It had to be unique, and it had to exude quality. We put our heads together and came up with the idea of taking the guests on a virtual journey to New York on the Red Star Line.

How do you cope with changes when setting up an event?

Changes are inevitable. Always plan for (un)foreseeable changes when organising an event. We were asked, by a big international player, to organise a two-day convention for 225 people at Château Du Lac. But what if the number suddenly hits 375 and the convention goes to three days instead of two?

How do you pull out the stops for a five-day congress in Prague?

If you have ever organised a congress you will know that getting it right, from start to finish, is no easy task. But what if the congress is to be held in another country and will last for five days?

How do you organize a last-minute event for international senior executives?

Have you ever been asked to organize an event at the last minute? Then you are no doubt familiar with how difficult that can be. If, on top of that, you have to welcome 150 international guests from all corners of the world, all of whom must get to the hotel in Spa in time for the congress and, to top it all off, you have to put together an evening event at a nearby venue (destination unknown), than you can't help but break into a bit of a sweat. A fine challenge, we thought, and one that we did not shy away from.

An award-winning award ceremony in Spain

Our client organised a European competition to find the designer of the most beautiful architectural project. With this, the search for the architect behind the best and most creative building began. We partnered them for the competition’s climax: an evening award ceremony. Now we wouldn’t be De Buck if we didn’t turn this into an incredible event at a top location.

A classy evening event in Lille

What does an evening event in Lille look like for the top management of a renowned international company? You discover it in this case!

Meetings and seminars

The tiny details are the icing on the cake.